- The Bidder shall prepare one original and nine copies of the documents comprising the Bid as described in Clause 1.10 of the Instructions to Bidders and clearly marked “ORIGINAL” and “COPY” as appropriate. In the event of discrepancy between them, the original shall prevail. Telegraphic Bids will not be considered.
- The original and all copies of the Bid shall be typed or written in indelible ink.
- Bids shall be submitted in the prescribed Bid forms and in strict compliance with the requirements of these instructions. Bidders shall exercise due care in the preparation of the Bids. The proper spaces on the Form of Bid, Price Schedules, and Schedules of the technical data and information shall be duly filled in and all designations and prices fully and clearly set forth. Data required to be supplied by the Bidder shall be submitted together with the Bid. Partial fulfillment of these requirements may render the Bid defective and such Bid may not be considered for award of the Contract.
- The Bid shall contain no alterations, omissions or additions, except those to comply with instructions issued by the Owner, or as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Bid.
- Each Bid shall be signed by the Bidder or his authorized representative with his usual signature and shall show the Bidder’s full business address. Bids by partnerships shall be signed with the partnership’s name by one of the members of the partnership or by an authorized representative. Bids by corporations shall be signed either under seal in its name and on its behalf by two duly authorized officers of the corporation, or shall be accompanied by a resolution of its board of Directors authorizing such officers to sign on behalf of the corporation. Bids by joint operations shall be signed by the duly authorized representative of the joint venture/consortium. The names of all persons signing shall be typed or printed directly below the corresponding signatures. A Bid by a person who affixes to his signature the word “president”, “secretary”, “agent”, or other designation without disclosing his principal shall be held to be the Bid of the individual signing. Satisfactory evidence of the authority of the person signing on behalf of a corporation or partnership shall be furnished to the Owner. In each and every case, Bid proposals shall be signed in the presence of a Notary Public (Public Registrar) who shall append his seal to the form of Bid Document.
- For the convenience of the Owner, the documents to be submitted with the Bid shall generally be arranged in A4 size and the page layout shall preferably be set in such a manner that the line spacing in a paragraph is one-and-one-half spacing and enough margins are given, particularly for binding the documents in a way to allow easy reading.
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